Services offered by Systematix Group
The Systematix Group, established in 1995, is one of the leading broking house providing services of investment management and advisory services in the financial markets.
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SERVICES MENU
DEPOSITORY SERVICES - OVERVIEW

Systematix Shares and Stocks (India) Limited provides depository services to investors as a Depository Participant with Central Depository Services Ltd (CDSL). Dematerialisation and trading in the demat mode is the safer and faster alternative to the physical existence of securities. Demat as a parallel solution offers freedom from delays, thefts, forgeries, settlement risks and paper work.

Our customer centric account schemes have been designed keeping in mind the investment psychology. With a competent team of skilled professionals, we have a dedicated Customer Care Centre, exclusively trained to handle queries from our customers. With our country wide network of branches, you are never far from Systematix Shares and Stocks (India) Limited depository services.

At Systematix Shares and Stocks (India) Limited, our commitment is to provide a complete demat solution which is simple, safe and secure. Your DP account with us takes care of your depository needs like dematerialization, rematerialisation, transfer and pledging of shares, stock lending and borrowing etc. Your demat account is safe and absolutely secure in our hands, every debit instruction is executed only after its authenticity is established.

We also offer you daily updated Internet Access to your Holding and Transaction Statement.

We offer our customers:
  • Quick account opening.
  • Electronic Credit against Corporate Actions.
  • Pledging / Unpledging of shares
  • Dematerialization of shares
  • Rematerialisation of shares
  • Monthly statements of Holding / Transaction
  • Updating the account based on investors' instructions
  • Other related services
DEPOSITORY SERVICES - DEPOSITORY SCHEMES
SCHEMES
CHARGES
Account Opening Charges
Account closing Charges
Annual Account Maintenance
Market Sale Charges
Purchase
Dematerialisation
Rematerialisation
Pledge Creation
Freeze or De-Freeze
Off market and /or Inter DP transfer
Custody Charges
Internet access Charges
Holding & Transaction Statements Charges
A
Smart Trade Scheme(With POA)
NIL
NIL
Rs.499/-p.a
NIL
NIL
Rs 2/- per Certificate
Rs 15/- per Certificate
0.02% of the value (minimum Rs .25/- per Transaction)
Rs.25/-
Rs.10/-
NIL
NIL
Holding & Transaction Statements Charges
SCHEMES
CHARGES
Account Opening Charges
Account closing Charges
Annual Account Maintenance
Market Sale Charges
Purchase
Dematerialisation
Rematerialisation
Pledge Creation
Freeze or De-Freeze
Off market and /or Inter DP transfer
Custody Charges
Internet access Charges
Holding & Transaction Statements Charges
B
Smart Investors Scheme
NIL
NIL
Rs.199/-p.a.
Rs.15/-
NIL
Rs 2/- per Certificate
Rs 15/- per Certificate
0.02% of the value (minimum Rs .25/- per Transaction)
Rs.25/-
Rs.15/-
NIL
NIL
NIL
SCHEMES
CHARGES
Account Opening Charges
Account closing Charges
Annual Account Maintenance
Market Sale Charges
Purchase
Dematerialisation
Rematerialisation
Pledge Creation
Freeze or De-Freeze
Off market and /or Inter DP transfer
Custody Charges
Internet access Charges
Holding & Transaction Statements Charges
C
HNI Investor Scheme
NIL
NIL
Rs.399/-p.a.
Rs.12/-
NIL
Rs 2/- per Certificate
Rs 15/- per Certificate
0.02% of the value (minimum Rs .25/- per Transaction)
Rs.25/-
Rs.12/-
NIL
NIL
NIL
SCHEMES
CHARGES
Account Opening Charges
Account closing Charges
Annual Account Maintenance
Market Sale Charges
Purchase
Dematerialisation
Rematerialisation
Pledge Creation
Freeze or De-Freeze
Off market and /or Inter DP transfer
Custody Charges
Internet access Charges
Holding & Transaction Statements Charges
D
Special IPO Scheme
NIL
NIL
Rs.99/-.p.a.
Rs.25/-
NIL
Rs 2/- per Certificate
Rs 15/- per Certificate
0.02% of the value (minimum Rs .25/- per Transaction)
Rs.25/-
Rs.25/-
NIL
NIL
NIL
SCHEMES
CHARGES
Account Opening Charges
Account closing Charges
Annual Account Maintenance
Market Sale Charges
Purchase
Dematerialisation
Rematerialisation
Pledge Creation
Freeze or De-Freeze
Off market and /or Inter DP transfer
Custody Charges
Internet access Charges
Holding & Transaction Statements Charges
REMARKS
Scheme A With POA for Systematix
Stamp paper charges applicable
-----
Upfront Charges
Per Transaction
NIL
Plus Postal Charges of Rs.25/- per DRF
CDSL Charges as applicable would be levied
-----
Per Request
Per Transaction
-----
-----
Every extra statement shall be charges at Rs.20/-
DEPOSITORY SERVICES - CHECKLIST
Checklist for Opening of DP account with Systematix Shares And Stocks

For Individual, HUF, Minor & NRI:

INDIVIDUALS
  • Proof of Identity (Refer Annexure A)
  • Proof of Address (Refer Annexure B)
  • Bank Statement(last Six Months)
  • Cancelled Cheque with mentioned Name and MICR Code
  • Recent Photo of each holder
HUF
  • Declaration from HUF regarding details of family along with their name and date of birth
  • Identity and Address proof of Karta
  • PAN Card of Karta as well as HUF
  • Bank Statement HUF (last Six Months)
  • Cancelled cheque of HUF
  • Recent Photo of Karta
MINORS
  • Birth certificate of Minor.
  • Proof of Address and Identity documents of the Guardian.
  • Recent photo of minor as well as guardian. Guardian shall sign across the photograph of the minor.
  • PAN Card of Minor.
  • PAN card of Guardian.
  • According to the Hindu Guardians and Wards Act, natural parent only can be the Guardians. In any other event, the Guardian has to be appointed by the Court.
NRIs
  • Proof of Identity (copy of Passport/Driving License)
  • Proof of Foreign address and Indian address (if any). [In the case of an NRI A/c without repatriation, proof of Indian address has to be given].
  • Power of Attorney, if any.
  • A declaration duly signed by the NRI to comply with, FEMA Regulations and other applicable Laws.
  • Undertaking for whenever there is a change in the Residential address, the BO shall inform the DP.
  • Recent photograph of NRI

For Individual, HUF, Minor & NRI:

  • PAN card of the Corporate Entity
  • Address Proof of Corporate Entity
  • Certified true copy of Memorandum & Articles of Association of Company
  • Certified true copy of Board Resolution in prescribed format
  • Identity and Address Proof of authorized Signatories
  • Recent Photograph of authorized signatories.
  • Copy of IT Returns & Balance sheet for Last 2 Years.
  • List of Directors & their recent photograph
  • Bank Statement (last Six Months)
  • Cancelled Cheque
  • Details of Shares Holders on company letter head having more than 5% shares in Company
  • Copy of Form 32 filed with ROC.
Proof of Identity - Annexure A
  • Passport
  • Voter ID card
  • Driving License
  • PAN card with photograph
  • Identity card/document with applicant's photo, issued by -
  • Identity card/document with applicant's photo, issued by - Central/State Government and its Departments,
    • a) Statutory/Regulatory Authorities,
    • b) Public Sector Undertakings,
    • c) Scheduled Commercial Banks,
    • d) Public Financial Institutions,
    • e) Colleges affiliated to Universities,
    • f) Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council, etc., to their Members,
    • g) Credit cards/Debit cards with photographs issued by Banks.
Proof of Address - Annexure B
  • Ration card
  • Passport
  • Voter ID card
  • Driving License
  • Bank passbook
  • Verified copies of -
    • a) Electricity bills (Bill date not more than two months old),
    • b) Residence Telephone bills (Bill date not more than two months old),
    • c) Leave and License Agreement / Agreement for sal,
  • Self-declaration by High Court & Supreme Court judges, giving the address in respect of their own accounts.
  • Identity card/document with address, issued by:
    • a) Central/State Government and its Departments,
    • b) Statutory/Regulatory Authorities,
    • c)Public Sector Undertakings,
    • d) Scheduled Commercial Banks,
    • e) Public Financial Institutions,
    • f) Colleges affiliated to universities,
    • g) Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council, etc., to their Members.

Note:

  • Tariff should be signed by all the Holders.
  • PAN Card is Mandatory for all type of account holder.
  • Form to be completely filled up. Write NA wherever not applicable.
  • Confirmation Waiver should always be “YES” to allow credits into account without giving “Buy” instructions for every purchase
  • There can be 4th Holder only for conversion of shares after which such account will have to be closed. In such an account there can be no nomination.
  • Bank Details are compulsory for opening an account. This includes Account no, MICR no & IFS code & Address of bank along with Pin code. (If MICR number is not allotted then give only address of bank and attached a cancellation cheque)
  • Alterations/Corrections in Account Opening Form should be counter signed by all holders.
  • Account cannot be opened in the name of Partnership Firm/Proprietorship. It must be opened in the name of Partners (Jointly)/Proprietor.
  • Once your Demat account is opened, a Welcome Letter is sent to the customer along with Delivery Instruction Slip Book and the details of Login details of Internet access of demat account at your registered address.
  • All supporting document must self attested
  • Original Documents to be presented for IN PERSON VERIFICATION at the time of Account Opening as well as any Modification request.

Maintenance of Demat Account

For Change of address:
The Modification Form is required to be signed by all holders and to be submitted to your DP along with proof of New Address.

For Change in Signature:
The Modification Form is required to be signed by all the holders. The new signature has to be attested by the Bank as well as Proof of Identity self attested by the BO is required. A letter stating reason for change in signature is also required.

For Change of Telephone Number:
Modification Form is required to be signed by all the holders and to be submitted to your DP along with the copies of the recent telephone bill and proof of identification of one of the holder.

For Change in Bank details:
The Modification Form is required to be signed by all the holders and to be submitted to your DP along with any one of the following documents as required: -

  • A Photocopy of the cancelled cheque of new bank account bearing the name of the account holder.
  • A Photocopy of the Bank Statement having name and address of the BO and not more than 4 months.
  • A photocopy of the Passbook having name and address of the BO.
  • Letter from the Bank.

Note:

  • In case of option (ii), (iii) and (iv) above, MICR code of the branch should be present/mentioned on the document and it should be self-certified by the BO.
  • For all above type of changes/modification, Modification Form has to be signed by BO & send us along with relevant document attested by BO.

Dematerialization/ Rematerialisation

Dematerialisation:
BO can convert physical certificate to electronic form by surrendering the physical certificate along with DRF (Demat request forms).

Re-materialization:
Re-materialization enables you to convert the dematerialized shares into physical Certificate.
If your demat request have been rejected by the RTA, Systematix Shares and Stocks (India) Limited will forward the shares to BO.

Pledge / Unpledge:
Pledge enables you to obtain loans against your dematerialized shares. So you get liquidity without selling your shares.
A highly simplified procedure may be availed of for pledging of securities in the electronic mode. The pledged securities continue to be reflected in the DP account of the client (Pledgor) but the concerned securities are "blocked" and cannot be used for any transactions. As and when the pledge is to be removed, based on confirmations received from both the Pledgor and the pledgee, the blocked securities will be released to "Free Balance" of the account holder.
A very big advantage of using pledges in the electronic mode is that the securities continue to be in your account and therefore all benefits--viz Dividend, Bonus and Rights issue to the holder not pledgee.

Corporate Actions:
Benefits pertaining to corporate actions given by a company to its investors. These may be either monetary benefits like dividend, interest etc or non-monetary benefits like Bonus, Rights etc. CDSL facilitates distribution of corporate benefits. It's important to mention your correct MICR No/IFS code. and attach copy of a cheque leaf with your Account Opening Form.

DEPOSITORY SERVICES - FAQ's
What is a depository?
A depository holds securities (like shares, debentures, bonds, Government Securities, units, etc.) of investors in electronic form. Besides holding securities, a depository also provides services related to transactions in securities.
How can I avail the service of a depository?
A depository interfaces with the investors through its agents called Depository Participants (DP’s). If an investor wants to avail the services offered by the depository, the investor has to open an account with a DP.
What should I do when I want to open an account with a DP?

You can approach us and fill up Account Opening Form. At the time of opening an account, you have to sign an agreement with the DP. You have to submit the account opening form along with the required documents as mentioned in the Account Opening Form.

You must remember to carry original documents to the DP for verification. DP will carry-out "In-Person Verification" of account holder(s) at the time of opening your account. You should remember to obtain a copy of the agreement and schedule of charges for your future reference.

Can I open a single account for securities owned in different ownership patterns?
No. The Demat account must be opened in the same ownership pattern in which the securities are held in the physical form. e. g. if one share certificate is in your individual name and another certificate is jointly held in your and your wife's name, two different accounts would have to be opened.
What do I do if I have physical certificates with the same combination of names, but the sequence of names is different e.g. A & B, B & A ?
In this case you may open only one account with A and B as the account holders and lodge the security certificates with different order of names for dematerialization in the same account. You will fill-up an additional form called “Transposition cum Demat Form”. This would help you to effect change in the order of names as well as dematerialize the securities.
What do I do if I have physical certificates with the same combination of names, but the sequence of names is different e.g. A & B, B & A ?
In this case you may open only one account with A and B as the account holders and lodge the security certificates with different order of names for dematerialization in the same account. You will fill-up an additional form called “Transposition cum Demat Form”. This would help you to effect change in the order of names as well as dematerialize the securities.
Can someone else operate my account on my behalf on the basis of a power of attorney?
Yes. If you authorize any person to operate your account by executing a power of attorney and submit it to your DP, that person can operate the account on your behalf.
Can I change my address and bank details?
Yes. You can change your address and bank details in your Demat account, you must ensure that any subsequent change in address and bank detail is informed to your Depository Participant.
What is 'Standing Instruction' given in the account opening form?
This is a instruction if opted for allows you to receive credits automatically in your Demat account.
Can I add or delete names of accountholders (second or third accountholder) after opening the account?
No. Names of the accountholders for a depository account cannot be changed. If you want to change name or add / delete an accountholder, you need to open a new account in the desired holding pattern (names) and transfer the securities to the newly opened account. The old account may be closed.
Is it mandatory to nominate?
No, it is not mandatory to give nomination but a declaration that the holder do not wish to make a nomination has to be provided.
What is the procedure for nomination?
The nomination form duly filled-in should be submitted either at the time of Account Opening or later. The account holder, nominee and two witnesses must sign this form and the name, address and photograph of the nominee must be submitted.
How many nominees can be appointed?
Only one person can be nominated irrespective of the fact whether the Demat account is held singly/jointly.
Who cannot nominate?
Non-individuals including societies, trusts, body corporate, partnership firms, Karta’s of Hindu Undivided Family, minor, holders of power of attorney cannot avail of nomination.
Can a minor be a nominee?
Yes, a minor can be a nominee. In such a case, the guardian will sign on behalf of the nominee and in addition to the name and address of the nominee, the name and address of the guardian must be submitted to the DP.
Can the nominee be changed?
Yes, the nomination can be changed anytime by the account holder/s by simply filling up the nomination form once again and submitting it to the DP.
What do you mean by dematerialization?
Dematerialization is the process by which physical certificates of an investor are converted to an equivalent number of securities in electronic form and credited in the investor's account with its DP. In order to dematerialize certificates; an investor will have to first open an account with a DP and then request for the dematerialization of certificates by filling up a dematerialization request form [DRF], which is available with the DP and submitting the same along with the physical certificates. The DP has to ensure that before the certificates are sent to the RTA / Company for Demat, they are defaced by marking "Surrendered for Dematerialization" on the face of the certificates.
Can I dematerialize any share certificate?
You can dematerialize only those certificates that are already registered in your name and are in the list of securities admitted for dematerialization at CDSL. You can get an updated list of companies from your DP or from CDSL website atwww.cdslindia.com
Can my electronic holdings be converted back into certificates?
Yes. you can to get back your securities in physical form from electronic form i.e. called rematerialisation of shares. For rematerialisation, you would have to forward your request to your DP, which will be verified for the balances you possess and your request will forward to the registrar (Share transfer agent) who will print the certificates and dispatch it to you.
What should I do if I want to pledge electronic securities?
The procedure is as follows:
  • Both you borrower (pledger) as well as the lender (pledgee) must have depository accounts;
  • You have to initiate the pledge by submitting to your DP the details of the securities to be pledged in a standard format ;
  • The pledgee has to confirm the request through its DP. It is suggested that after creation of the pledge request, you may inform the pledgee and request him to confirm the request;
  • Once this is done, your securities are pledged All financial transactions between the pledger and the pledgee are handled as per usual practice outside the depository system.
How can I close the pledge after repayment of my loan?
After you have repaid your loan, you can request for a closure of pledge by instructing your DP in a prescribed format. The pledgee on receiving the repayment will instruct its DP accordingly for the closure of the pledge.
Who will receive dividend and bonus shares on the pledged securities?
The pledger will receive the dividend and bonus shares if any declared on the pledged securities.
What precautions do I need to observe with respect to Delivery Instruction Slips [DIS]?
The following precautions are to be taken :-
  • Ensure and insist with your DP to issue DIS book; do not accept loose slips.
  • Ensure that DIS numbers are pre-printed and DP takes acknowledgment from you for the DIS booklet issued to you.
  • Ensure that your account number [client id] is pre-stamped.
  • If your account is a joint account, all the joint holders have to sign the instruction slips. Instruction cannot be executed if all joint holders have not signed.
  • Avoid using loose slips
  • Do not leave signed blank DIS with anyone viz. broker/sub-broker etc..
  • Keep the DIS book under lock and key when not in use.
  • If only one entry is made in the DIS, strike out remaining space to prevent misuse by any one.
  • Please fill in target account -Id and all details in the DIS by yourself.
How would I get my dividend / interest or other cash entitlements?
The concerned company obtains the details of beneficiary holders and their holdings from CDSL. The payment to the investors will be made by the company through the ECS (Electronic Clearing Service) facility or by issuing warrants on which your bank account details are printed. The bank account details will be those which you would have mentioned in your account opening form or changed thereafter.
How would I get my bonus shares or other non-cash entitlements?
The concerned company obtains the details of beneficiary holders and their holdings from CDSL. Your entitlement will be credited by the company directly in your CDSL depository account.
DEPOSITORY SERVICES - DO's & DON'Ts
MANAGING YOUR DEMAT ACCOUNT WITH CDSL
DOs and DON’Ts
  • Verify your transaction statement carefully for all debits and credits in your account. In case of any unauthorized debit or credit, inform your DP or CDSL.
  • Intimate any change of address or change in bank account details to your DP immediately.
  • While accepting the Delivery Instruction Slip (DIS) book from your DP, ensure that your BO ID is pre-stamped on all the pages along with the serial numbers.
  • Keep your DIS book safely and do not sign or issue blank or incomplete DIS slips.
  • Strike out the empty space, if any, in the DIS, before submitting to DP.
  • For market transactions, submit the DIS ahead of the deadline time. DIS can be issued with a future execution date.
  • The demat account has a nomination facility and it is advisable to appoint a nominee to facilitate your heirs in obtaining the securities in your demat account, on completion of the necessary procedures.
  • To open and operate your demat account, copy of PAN card of all account holders is to be submitted to the DP along with original PAN card, for verification.
  • Register for CDSL’s SMART (SMS Alerts Related to Transactions) facility. If any unauthorized debit is noticed, the BO should immediately inform CDSL and the main DP, in writing. An email may be sent to CDSL at complaints@cdslindia.com.
  • Register for CDSL’s Internet based facility “easi” to monitor your demat account yourself. Contact your DP or visit CDSL’s website: www.cdslindia.com for details
  • In order to receive all the credits coming to your demat account automatically, you can give a one-time, standing instruction to your DP.
  • Before granting Power of Attorney to anyone, to operate your demat account, carefully examine the scope and implications of powers being granted.